SOP Training Records: Proving Who Read Which Version

• The person's name or user account.
• The SOP ID and the exact version number.
• The date and time of the confirmation.
• How it was confirmed: a click, a quiz score or a signature.
• Who assigned it, if it was assigned.

Match the method to the risk. A read confirmation is enough for low-risk office procedures. A short quiz shows understanding, which matters when a mistake is costly. An electronic signature is the strongest record and is expected for many regulated procedures; for FDA-regulated records, Part 11 sets the controls a signature must meet.

A record for version 3 does not cover version 4. Good practice is to reassign the SOP to everyone who follows it when a new version is approved, and to track who has not yet confirmed. Some tools do this automatically; in others it is a manual step. Whale lists read assignments and quizzes, and Trainual lists tests and e-signatures, on their public pages.

Three reports cover most needs: who has not yet confirmed the current version of each SOP, which people hold a confirmation only for an older version, and training completion by role or team. Run them after every approved change and before every audit.

Only partly. Haiku lists view and completion analytics and exports guides to SCORM, so a guide can be loaded into a learning management system that keeps the training record. Scribe lists advanced insights on Pro. Neither describes quizzes or read acknowledgement on its public pages. If you need proof of training per version, keep it in a tool that records it: Trainual lists tests and e-signatures, Whale lists read assignments and quizzes, and Qualio lists a training management module.